CLIENT
Global analytics software company
VENUE
Gaylord Palms, Kissimmee, FL
ATTENDEES
2,500 over three days
SERVICES
Full Event Production: general session, breakouts, & presentation management
PARTNER SINCE
2025
THE CHALLENGE
Keep what worked in year one. Make it even easier in year two.
A stage that matches the brand
The client’s flagship conference brings customers, partners, and employees together, and the general session has to look as polished as the product.
Every room, every cue
A full breakout schedule runs alongside the general session. Every presenter needs content that loads cleanly and cues on time.
One partner, not separate jobs
AVFX built the production around the client’s programming first, designing and staffing the general session, breakouts, and presentation management as one show.
2,061
sq ft of LED in the general session
17
concurrent sessions
184
presenters across 136 sessions
THE AVFX SOLUTION
General session, breakouts, and speakers, run as one coordinated show
01
General session LED environment
2,061 sq ft of LED wrapped the stage in large video surfaces, paired with moving lights and audio designed to keep a packed room engaged.
02
17 breakouts, one standard
Each concurrent breakout room had a consistent AV package and dedicated technical coverage.
03
Speaker ready room
A dedicated space where presenters reviewed content, ran their slides, and got technical support before walking on stage.
04
A crew they already knew
The same AVFX onsite team from year one returned, working as one crew across every room.
NEW THIS YEAR
PresenterHub™ Pro
The client used PresenterHub™ for the first time and told us it had a huge impact on the show. Every speaker arrived prepared, files were where they needed to be, and the client’s team spent less time chasing slides and more time running their event.
THE IMPACT
Expanded scope in year two
Impressed across both years, the client grew AVFX’s role and kept the same crew.
One team, whole event
General session, breakouts, and the speaker ready room had a single accountable partner.
Presenters set up to succeed
184 presenters across 136 sessions arrived ready, with content loaded and cued.
WHY AVFX
Ready to bring your vision to life at scale?
Nationwide from Orlando, Denver & Boston.
