The Challenge:
Joint Statistical Meetings (JSM) is an annual professional conference that requires seamless management of dozens of breakout rooms and breakout room presentations. They also need managed internet services that prioritize speakers and streaming, along with rapid video editing and distribution.
Each year, JSM attracts more than 6,500 statisticians and other attendees from 50+ countries. It’s critically important that the breakout room presentation management, internet services, and video editing support are professional, seamless, and stress free.
Our Solution: Breakout Room Presentations, Managed Internet Services, and Rapid Editing
Together, AVFX’s Boston and Denver teams produced the general session, managed 36 breakout rooms using the proprietary PresenterHub presenter management system, and managed internet services for the JSM conference. We prioritized needs and services (e.g., speaker-ready rooms, streaming, recording, registration, and staff office) to make sure bandwidth was distributed appropriately. This active network management saved our client money on unnecessary bandwidth.
AVFX recorded 13 sessions in 26 of the rooms, along with the plenary sessions, for a total of just under 600 hours of content. Three of our technicians actively performed remote monitoring over the network to control cameras and handle file management of the recordings. Four other technicians provided floating support to all of the rooms.
Using a proprietary, AI-driven process, we rapidly edited all recordings. This innovative approach to recording helped us deliver significant cost savings without compromising quality. The event was a huge success.
You can learn more about PresenterHub here.
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