Even senior event planners often miss some basic descriptions which could help their audio visual vendor prepare more accurate estimates for the event technology.
So we will often get a list saying, okay I need projection, I need lighting, I need sound. However, what we really need to understand is:
- What’s the intent of the event?
- What kind of event you want to produce.
- What is the emotion you want to convey? Is this an employee meeting that you just really need to convey simple information, or is it a gala where you want your audience to have an emotional response?
Even providing a simple paragraph describing how you see that action playing out on that stage can help us qualify and estimating your event.
Below is the Video Transcription
The most common question we get from meeting planners is how can I work with you to get more accurate estimates the first time? What are the tips that you can give us to better estimate that A/V up front?
And I would say that the most common piece that we end up missing many times when we hear from a meeting planner or client, is the kind of qualification of what it is, the quality level behind that event.
We will often get a list saying, okay I need projection, I need lighting, I need sound, but really what we need to understand beyond that is what’s the intent of the event? What is the emotion you want to convey there? Is this an employee meeting that you just really need to convey just simple information, or is this a product launch or some sort of a gala that you need to create an emotional response from your audience? So even by providing just the simplest little paragraph descriptor of how you see that action playing out on that stage can mean all the world to us in better qualifying and estimating your event.