Annual Employee Meeting (Confidential Client)
Large-Scale Corporate Event Production
For this annual employee meeting, more than 3,400 attendees gathered at the Hynes Convention Center for a large-scale corporate event designed to inform, align, and engage employees.
AVFX was selected to support the event’s audio visual production, delivering a high-impact experience for a first-time client.
The Challenge
This event required both scale and precision:
- A large audience requiring clear visibility and consistent audio
- A 115′ x 25′ stage screen that needed to perform reliably throughout the program
- A new client relationship with high expectations for delivery and responsiveness
The production needed to run smoothly from start to finish.
The Solution
AVFX delivered a comprehensive production setup aligned with the scale of the event:
- Large-Format Stage Display
A 115′ x 25′ screen designed to support visibility and content delivery for a large audience
- Audio Visual Production Support
Systems and execution tailored to the size and structure of the meeting
- Responsive On-Site Execution
A team focused on anticipating needs and resolving issues in real time
The focus was on delivering a reliable, well-coordinated production experience.
The Outcome
The result was a successful large-scale meeting that supported communication and engagement across the full audience.
As the client’s Head of Corporate Communications shared:
“Despite having not worked with AVFX previously, we were very pleased with the team’s ability to anticipate our needs, resolve issues quickly, and deliver excellent audio visual support for our event. Thank you for helping make our program a success.”
The project reinforces AVFX’s ability to deliver at scale while building trust with new clients.