Space Foundation Space Symposium – The Broadmoor, Colorado Springs
Large-Scale Conference Production & Multi-Screen AV Systems
The Space Foundation Space Symposium is one of the most influential gatherings in the global space community, bringing together more than 11,000 attendees from over 30 nations.
Hosted at The Broadmoor, the event convenes leaders across commercial, civil, and military sectors to shape the future of space.
AVFX, through its legacy as CEAVCO, has been a trusted production partner since 2005.
The Challenge
Producing an event at this scale requires more than execution. It demands sustained excellence:
- Multi-day programming with high-profile speakers and global visibility
- Complex staging, multi-screen video systems, and coordinated audio and lighting
- Evolving requirements year over year, with no margin for failure
Expectations are high. The audience is highly technical. The experience must match both.
The Solution
AVFX delivers full-scale conference production, beginning planning six months in advance and coordinating closely with venue and stakeholders:
- Multi-Screen Video Systems
Designed to support large audiences, overflow rooms, and content visibility across the venue - Audio & Lighting Design
Engineered for clarity, consistency, and broadcast-quality presentation - End-to-End Production Support
Including staffing, staging coordination, and technical direction throughout the event - Cross-Partner Collaboration
Working alongside the Space Foundation, venue teams, and external partners to ensure alignment and execution
Defining Moment: Live ISS Downlink
One of the most complex and high-impact moments was a live video conversation between John J. Raymond on-site and Nick Hague aboard the International Space Station.
This required:
- Real-time coordination across multiple organizations, including NASA
- Precise timing and technical reliability
- Flawless staging, lighting, and signal delivery for a global audience
The result was a fully synchronized, high-visibility moment that captured the attention of the entire conference.
The Outcome
The Space Symposium continues to be one of the most respected events in the industry, with AVFX playing a critical role in delivering a consistent, high-caliber production experience year after year.
As Kathleen S. Vinson, Vice President of Operations at the Space Foundation, shared:
“This year truly was the best event we’ve accomplished thus far… everything was flawlessly executed.”
Long-term partnership and continued trust reflect AVFX’s ability to deliver at scale, adapt to evolving demands, and execute under pressure.