FOR EVENT & EXPERIENTIAL AGENCIES
Technical production your agency can put its name on.
You own the idea and the client relationship. We own the AV, the staging, the LED, the network and the crew — under your brand, in whatever city the tour lands next.
What does an AV production partner do for an experiential or event agency?
An AV production partner works alongside an agency’s creative and account teams to execute the technical side of a brand activation — staging, screens, interactive media, and show control — without taking over the client relationship. For agencies, the right partner works white-label where needed, holds to the agency’s timeline, and treats the agency’s reputation with its client as the thing being protected.
For agencies, the right partner works white-label where needed, holds to the agency’s timeline, and treats the agency’s reputation with its client as the thing being protected.
AVFX is an agency production partner covering event production, LED and display, media production, event internet and presentation management under one contract — for brand activations, multi-city rollouts, conferences and exhibit programs.
Founded in 1981, AVFX has produced live events for more than four decades and delivered over 600 shows in 2025 alone, from three offices — Boston, Denver and Orlando — working nationwide.
WHY AGENCIES CALL
Not because you need equipment.
Agencies call us because there’s a client in the room, a launch date that isn’t moving, and no room for the kind of technical surprise that makes an account team look bad. We work the way agencies need a production partner to work — inside your timeline, inside your budget conversations, and, when it matters, inside your client relationship without ever stepping in front of it.
WHY AGENCIES SWITCH
The production problems
that eat your margin.
None of these are exotic. They’re the normal failure modes of splitting a show across four vendors — and if two of them sound familiar, the fix is the partner, not your process.
You became the integrator by default
Four vendors means four sets of drawings, and your producer spends show week reconciling them instead of protecting the creative. Nobody scoped that job. It landed on you anyway.
Quotes that don't survive the site visit
New line items appear after the walkthrough, and you’re the one explaining them to a client who already approved a budget. We quote from your creative deck and write down every assumption the number rests on.
A different crew in every market
Multi-city activation production drifts when each city sources labor cold — different gear, different habits, a show that’s slightly worse by market four. Our travelling leads carry the show file, the drawings and the cue stack city to city.
Client-facing crews you didn't brief
Whether we’re invisible or introduced is your call, not ours — white-label under your brand, or named alongside you. Either way it’s agreed before kickoff, so nobody improvises the answer in front of your client.
Content and hardware bought separately
Two vendors, two timelines, and a file that doesn’t fit the wall — which you find out two days out. studioAVFX builds against the actual pixel map and the real LED product, so nothing gets rebuilt the morning doors open.
Wrap that drags for weeks
One partner, one reconciliation. Change orders get logged in the room as they happen, so nobody is reconstructing show week from memory after the truck leaves.
HOW WE WORK WITH AGENCIES
Three things
that change the week.
Creative ambition, tight timelines and multi-vendor coordination are the normal conditions of agency work — not the exception.
We execute so your reputation doesn't have to take the risk
Creative ambition, tight timelines, and multi-vendor coordination are the normal conditions of agency work, not the exception. We’ve built our process around that reality: one point of contact, a crew that’s done this before, and a plan for the two or three things that always try to go wrong on show day.
One team for the city, one team for the tour
Whether it’s a single activation or a rollout across a dozen markets, you’re working with the same production standard every time — not a patchwork of local vendors with different gear and different habits. That consistency is what makes multi-city work survivable for an account team.
Content and production from the same brief
Most agencies solve content and production as two separate vendor relationships, which is exactly where things fall apart two days out. studioAVFX, our in-house media team, designs what runs on the screens we’re already building — same brief, same timeline, one point of accountability instead of a vendor chain.
WHAT AGENCY PRODUCTION SUPPORT LOOKS LIKE
Four phases.
One point of contact.
A named producer and a named technical lead at kickoff — the same two people through reconciliation. No handoffs you have to re-brief.
Scope & budget
We read the creative deck and ask the uncomfortable questions while they’re still cheap to answer. You get a quote with its assumptions written down.
Pre-production
Drawings, lighting and audio plots, LED pixel maps, network design — and a run of show your client can read without a translator.
Show site
Crew arrives briefed, working the way you scoped the relationship. Your producer gets one person to find when something needs deciding.
Wrap & reconcile
One invoice, one reconciliation, and a debrief you can forward to the client without editing it first.
WHAT WE COVER
Everything technical,
under one contract.
Bring us the whole scope or a single discipline. Most agency engagements start with one and grow.
DISCIPLINE
WHAT’S INCLUDED
TYPICAL AGENCY USE
Event Production
- General sessions and breakouts
- Audio, video, lighting, staging
- Scenic and environmental design
- Technical direction, CAD and plots
- Show site management
Activations, general sessions and breakout programs — the room itself
LED & Display
- LED walls and creative shapes
- Pixel mapping and processing
- Projection mapping
- Interactive and demo screens
- Playback with redundancy
When the screen is the brand experience
Media Production
STUDIOAVFX
- Opening and closing films
- Custom content for LED video walls
- Motion graphics and video shoots
- 3D stage concept renders
- Presentation design
Same brief as the build — not a second vendor relationship
Event Internet
- Dedicated event connectivity
- Separated attendee and production networks
- Streaming and hybrid support
- Bandwidth sized to the run of show
Anything streamed, registered or app-driven
Presentation Management
PRESENTERHUB™
- Centralized deck collection
- Speaker and session organization
- Review and readiness tracking
- Multi-room presentation routing
More speakers than one person can chase down
Trade Show AV Design
- Booth AV and interactives
- LED wall and digital signage integration
- Fabrication-aligned technical plans
- Show floor support
Exhibit programs that have to look identical show to show
“I’ve heard nothing but good things about how the design and the content looked. Thank you for working with us this year and through our many edits!”
Executive Event Producer | Confidential Experiential Agency
QUESTIONS AGENCIES ASK
Does AVFX work as a subcontractor to our agency, or as the client-facing vendor?
Either way — we scope it to how you want the relationship to show up in front of your client.
Can AVFX support activations across multiple cities?
Yes. Multi-city and touring activations are a regular part of our agency work, with one production standard across every market.
We already have an AV vendor — why would we add another conversation?
We’re not chasing a replacement. Most agencies bring us in for the specific events that carry the most pressure, even when another vendor is handling the rest of the roster.
How does AVFX handle last-minute changes onsite?
That’s the job. Fewer surprises for your client starts with us treating last-minute change as normal, not a crisis.
Tell us what you’re planning. Send the creative deck, the venue, or just the date — we’ll come back on feasibility and budget range before anything gets locked.